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ORGANIZATION OF SUFFOLK COUNTY COMMUNITY COLLEGE
MULTI-CAMPUS STRUCTURE In 1974, Suffolk County Community College changed its structure from a single campus to a multi-campus system. The system was designed so that some functions are carried out by a central office and some by campus offices. This structure facilitates free and open transfer among campuses. It is possible for a student to enroll for part of a given program at one campus and part at another. The structure enables the college to serve the community by offering more varied curricula and at the same time provide higher educational services within commuting distance of all Suffolk County residents. There is some duplication of popular curricula; yet each campus has ample academic autonomy to develop programs which meet the particular needs of its service area and thus take on a character of its own. Central administration provides system and policy directives for certain college functions, including admissions, registration, institutional research, financial aid and business affairs. However, each campus is now directly responsible for delivery of these services. From its earliest days, Suffolk County Community College has offered a variety of off-campus locations. Today, Suffolk sponsors several extension centers and sites. Experience has demonstrated that many individuals, who for one reason or another, are deterred from attending a campus will, nevertheless, enroll in classes conducted at their local high school, library, or in their workplace. After a successful experience at the extension, they are then motivated to continue their studies at a campus. It is the policy of the college to offer a range of introductory-level courses at a variety of off-campus locations to encourage young persons and especially adults to pursue personal enrichment, job advancement, or other objectives through college study. In the fall of 2005, the college opened the Sayville Downtown Center located on Greene Avenue. The college and Good Samaritan Hospital Medical Center entered into a partnership in which the hospital help finance nursing program faculty and additional students in the nursing program. Students must work at Good Samaritan Hospital Medical Center for two years after graduation. The Sayville facility also enables the college to provide additional classrooms for general education, continuing education, and professional development. THE SALLY ANNE SLACKE CORPORATE TRAINING CENTER The Sally Anne Slacke Corporate Training Center, located on the Grant Campus, offers state-of-the-art training for the region's business sector, not-for-profit organizations, and public agencies in a wide array of customized workforce and professional development training. Through a grant funded program known as the Entrepreneurial Assistance Program (EAP), new business owners and people thinking of starting a new business are introduced to the basics of running such an enterprise. Consultants and professors who are experts in their fields teach courses at company sites or at the Sally Anne Slacke Corporate Training Center. Distance education includes courses that are conducted by videotape (telecourses), given over the Internet using computers (on-line courses), or conducted via the college's private network using specially equipped classrooms (distance learning classroom courses). In the case of video and Internet courses, students are required to attend few or, perhaps, no classes in person. Visit the DE Web Site for more detailed information about the college's distance education program. EXECUTIVE OFFICERS OF THE COLLEGE The Board of Trustees of the College consists of ten members. Five are appointed by the Suffolk County Legislature and four by the Governor of New York State. Each appointment extends for a term of seven years. A student trustee, elected by students from all three campuses, serves a one-year term. The duties of the board are set forth in state education law. A primary responsibility of the board is the selection of the president of the college, who must also be confirmed by the State University Board of Trustees. The college's Board of Trustees adopts curricula, approves the college's budget, plans for the acquisition and construction of facilities necessary for the various programs offered by the college and establishes policy in matters relating to the operation of the college. The president is the chief administrative officer and, by state law, is responsible for making recommendations to the board of trustees regarding policy, procedures, budget, curricula and strategic plans and for executing policies approved by the board. In addition, the board has delegated to the president the responsibility for personnel matters. This includes appointment, continuing appointments, and approval of promotions in rank. Four vice presidents (Academic and Student Affairs, Business and Financial Affairs, Workforce and Economic Development and Institutional Advancement) report directly to the President and assist him or her in carrying out responsibilities. VICE PRESIDENT FOR ACADEMIC AND STUDENT AFFAIRS The Vice President of Academic and Student Affairs is responsible for providing college leadership in the development of college policy on academic affairs, student affairs, and overall campus administration. The vice president coordinates curricula, course offerings, academic standards, academic planning, program review and related matters. He/She provides leadership in the development of the annual academic calendar, the college handbook, and other related academic and student affairs publications, reports, and documents. The Vice President for Academic and Student Affairs, the Associate Vice Presidents, the College Dean of Faculty, and the College Dean of Student Affairs report to the Vice President for Academic and Student Affairs. VICE PRESIDENT FOR BUSINESS AND FINANCIAL SERVICES The Vice President for Business and Financial Services is responsible for preparing and managing the college's annual operating and capital budgets, providing a system for sound financial record keeping as required by law, and supervising the central business operation, including human resources, accounting, budgeting, purchasing, accounts payable, inventory control, and mailroom and warehouse operations. The Administrative Director of Human Resources, the Executive Director of Facilities Support, the Administrative Director of Business Operations, and the Associate Dean for Financial Affairs report to the Vice President for Business and Financial Services. VICE PRESIDENT FOR WORKFORCE DEVELOPMENT The Vice President for Workforce and Economic Development serves as the college's chief outreach officer to business and governmental sectors and is responsible for training and workforce development-related support services. The vice president's responsibilities include oversight of the Corporate Training Center, the Continuing Education Division, Computer and Information Systems, Enterprise Resource Planning, and Downtown Educational Center initiatives. In addition, the Vice President serves as the College's Government Affairs Officer and oversees the management of the Health, Sports and Exhibition complex at the Grant Campus. VICE PRESIDENT FOR INSTITUTIONAL ADVANCEMENT The Vice President for Institutional Advancement provides college-wide leadership, policy development and coordination of the college's strategic plan associated with the areas of development, marketing and public affairs. This individual serves as the authorized spokesperson for the college, as well as the Executive Director of the Suffolk Community College Foundation. The Associate Dean for Institutional Advancement, the College Director of Grants Development, the College Director of Publications, the College Director of Marketing and the college Director of Development and Alumni Affairs report to the Vice President for Institutional Advancement. ASSOCIATE VICE PRESIDENT FOR CAMPUS AFFAIRS The Associate Vice President for Campus Affairs reports to the Vice President of Academic and Student Affairs and, as the college's administrative officer for campus administration, has the authority and responsibility for the planning, policy development, implementation and assessment of all campus programs and services. The campus deans, the Associate Dean for Institutional Effectiveness and the Director of Security and Fire Safety report to the Associate Vice President for Campus Affairs. The College Dean of Faculty reports to the Vice president for Academic and Student Affairs and is responsible for the supervision and direction of college associate deans. The College Dean of Faculty serves as chair of the Academic Affairs Council and provides leadership, in collaboration with college associate deans, for implementation of duties as described in the position descriptions for the College Dean of Faculty and college associate deans. College associate deans report to the college dean of faculty. They provide college-wide leadership and promote programmatic effectiveness within the areas of functional responsibility outlined in their position descriptions. College associate deans work cooperatively with college and campus personnel and function within a team environment. They communicate with a wide range of academic and student-affairs units to manage, coordinate, monitor, and assess the implementation of college projects and initiatives within the functional responsibilities of their positions. College associate deans have managerial, supervisory, and evaluative responsibilities for respective personnel and programs. Presently, college associate deans represent the following functional areas:
The College Dean of Students reports to the Vice President for Academic and Student Affairs and is responsible for college-wide implementation of student affairs policies and the College Association. This position is the chief college-wide student affairs officer. COLLEGE DEAN FOR ENROLLMENT MANAGEMENT The College Dean of Enrollment Management reports to the Vice President for Academic and Student Affairs and oversees the central offices of admissions, financial aid, and registrar. He/she also serves as the institutional leader in student retention and recruitment matters. Executive/Campus Dean Campus Associate Dean for Academic Affairs Campus Associate Dean for Student Services Academic Chairs An Academic Chair Position is a front-line, administrative position that reports to the Executive/Campus Dean and is responsible for providing strong academic leadership, personnel supervision, student assistance, fiscal management, and facility oversight for an academic department. The scope of the academic chair's responsibilities extends to all the department's course and programmatic offerings, including day, evening, weekend, extensions, distance-learning, and other means for delivering instruction. Additional expectations for the academic chair include participation in campus and college functions, such as, commencement, meetings of full-time and adjunct faculty, awards and recognition ceremonies, and curriculum advisory councils. The Library homepage, www.sunysuffolk.edu/Library, is the portal to the extensive academic library collections and information services available at Suffolk County Community College. The campus libraries provide books, journals, microforms and numerous electronic full-text sources. Faculty members are encouraged to help build the libraries' collections by making recommendations for materials that support program areas. Faculty may also arrange to have materials placed on reserve for their students. Intercampus and interlibrary loan of books and journal articles is also an available service. In order to promote information literacy, faculty members are encouraged to consult with librarians to design assignments that promote effective research skills. Library faculty will tailor library instruction to general or discipline specific needs. The following grid shows library hours during the fall and spring semesters when classes are in session:
BUSINESS AND FINANCIAL SERVICES Suffolk County Community College operates under the financial plan designated "Plan C" as provided by the New York State Education Law, Section 6304 of Article 126. This means that the county shall provide its share of the Suffolk County Community College operating and capital costs in conformity with its annual budgetary appropriations so that payment of all operations for maintenance of Suffolk County Community College shall be made to the board of trustees of the community college for expenditure by the board, subject to the terms and conditions of such appropriations appearing in such budget and to such regulations regarding the custody, deposit, audit, and payment thereof as may be applicable subject to the terms of the agreement. The Suffolk County Executive receives the requested annual budget, which has been approved by the college board of trustees. Following approval by the county executive, and subsequent to public hearings on the budget, the county legislature approves the college budget for the ensuing academic year, starting September 1 and ending the following August 31. Suffolk County Community College receives state aid administered through the State University of New York for somewhat less than 30% of its annual operating budget. The formula for State Aid to the operating budget is based on the number of Full-Time Equivalent (FTE) students registered at the college. The third major source of revenue is the tuition and fees charged to both full- and part-time students, as stated in the college catalog. In addition to the annual operating budget, monies for the construction of buildings, together with the furnishing of equipment therein, are kept in a separate and distinct capital project fund, which may have a fiscal period lasting the duration of the project (anywhere from several months to several years). Both state and county finance such building projects on a 50-50 basis. The academic governance bodies of each campus are advisory groups composed primarily of faculty. The committees of these bodies provide the forum for discussion of questions pertaining to academic standards, curriculum planning, and other related matters. Although the pattern of organization differs on the three campuses, all faculty members have the opportunity to play an active role in developing curricula and recommending academic standards. Through the academic governance structure, faculty recommendations relating to curricula, instruction, standards of student proficiency, student welfare and related matters are considered by the president and board of trustees of the college. Over the years, faculty members have played a vital and active role in bringing about significant development of educational policies and program development at the college. Ammerman Faculty Senate On the Ammerman Campus, members of the various departments elect representatives to the Faculty Senate and its standing committees. These committees study proposals in their respective jurisdictions and recommend appropriate action to the Faculty Senate. After deliberation, the senate may make recommendations to the campus dean, who in turn may recommend proposals to the president of the college, who may then refer them to the board of trustees for approval or rejection. East Congress The Eastern Campus Congress is similar in structure to the Grant Campus Assembly. Faculty and administrators study proposals and make recommendations to the Congress. The congress may recommend proposals to the East Campus Dean and to the president of the college. Grant Assembly On the Grant Campus, the governance body consists of all instructional faculty and administrators. Through a number of committees, faculty members discuss proposals and make recommendations to the Academic Assembly. The assembly may recommend proposals to the Grant Campus Dean and to the president of the college. COLLEGE CURRICULUM AND ACADEMIC STANDARDS COMMITTEES The Curriculum Committee evaluates existing curricula and course offerings and studies proposals for new curricula and courses, and the College-wide Academic Standards Committee evaluates such matters as the grading system, probation and dismissal, absence policy and so on. In addition to participating in the formulation of academic policies through the governance bodies, faculty members on all campuses assist in the academic advisement and course placement of students, aid in registration procedures, and may serve as advisors to student organizations. Through the appropriate committees, faculty members participate in the process of selecting new faculty and in evaluating current members of the staff. Finally, faculty members have contributed importantly to the planning of new campus facilities by recommending specifications for new classrooms and laboratories, library and physical education facilities, and by selecting the new equipment required in these instructional spaces. Students at Suffolk County Community college participate in developing recommendations in several important ways on all three campuses. Each campus has an advisory committee to the Suffolk Community College Association. These committees, composed of students, faculty, and administrators, make recommendations to the board of directors of the Association concerning allocation of funds derived from the college fee. Among the college programs supported by these funds are art exhibitions, lectures, films, plays, concerts, and athletics, which serve the campus community and the general public. Each campus has its distinctive structure of student organization. On the Ammerman Campus, the Club Board represents the interests of the diverse clubs which students form to meet recreational, cultural, academic and other interests. Lectures, concerts, coffeehouse entertainment, trips, and films are among other activities available for students. The Publications Board provides guidance and direction for the Ammerman student newspaper, the Compass, the Ammerman Campus literary magazine, Evolution, and the feminist magazine, Lilith. The Student Senate is the governing body at the Grant Campus. In cooperation with the Student Activities Office, students plan a full range of co-curricular activities including clubs, special events, publications, and social events. An intercollegiate athletic program is also offered at the Grant Campus. The Grant Campus newspaper is the Western Student Press, and the literary magazine is Cassandra. The Eastern Campus Student Government works in conjunction with the Student Activities Office to provide similar activities to those offered at the Ammerman and Grant campuses. The East End Beacon is the Eastern Campus newspaper, and the Nor'easter is the literary magazine. |