CLASSROOM PROCEDURES

ATTENDANCE ROSTERS 

Official attendance rosters are available in the Faculty Web Access page. They must be completed according to instructions provided. It is imperative that rosters submitted online by the designated date. Proper verification of student attendance and timely return of rosters will ensure accurate reporting of enrollment and disbursement of student financial aid and guarantee the funding the college is due. Failure of one faculty member to submit an attendance roster on time can delay state funding to the college and affect the financial aid process.

Any student whose name is not on the class roster should not be allowed to sit in class unless he or she has an admit-to-class form, a valid schedule/bill from the Office of the Registrar, or an official notice of payment for the course. Students should not be allowed to sit in class even if there appears to be a seat available. Students who are not in attendance during the census period (weeks three and four) will receive a "UW" (unofficial withdrawal) status, and their names will not appear on the final confirmed grade roster.

CANCELLATION OF CLASSES 

The college intends to be in full operation every scheduled class period; however, in certain cases such as extremely inclement weather or when the interests of all concerned will be best served by a delayed opening or cancellation of classes, appropriate announcements will be made on the following radio and television stations:

Information regarding cancellation of classes or a delayed opening will also be available on the College Web Site and by phone (call 696-4910, 451-4110 for Ammerman, 548-2500 for East or 851-6700 for Grant.

When an announcement is made that there will be a delayed opening (for example, classes will begin at 10:00 a.m.), classes normally conducted at that time will begin at that hour and continue to the end of the normal class period for that day. Classes following that time module will resume the regular class schedule.

CLASS SCHEDULE 

The overall time requirements for courses are designated by regulations of the State Commissioner of Education. As a result, class meeting times and places as indicated on the academic schedule must be observed. Faculty members are expected to conduct classes in designated rooms during scheduled times. Breaks should be taken in classes that are of three hoursí duration or more, and these breaks should be no more than fifteen minutes long. Classes should be in session for the entire time scheduled, and breaks should not be used at the beginning or at the end of classes.

Faculty members may not arrange make-up days for individual absences or revise class schedules without approval of appropriate campus personnel and the dean of faculty.

COPYING AND COPYRIGHT 

Federal copyright law regulates the use of all copyrighted works. These may include published and unpublished sound and visual recordings, electronic transmissions, and literary, musical, dramatic and choreographic works. In general terms, federal copyright law grants the copyright owner exclusive use of his or her work. The law permits a teacher to copy for personal use in scholarly research or in teaching a class such materials as an article from a periodical or newspaper, a chart or diagram from a book or other publication, a short poem or essay. The number of copies should not exceed the number of students in the class, and each copy must include a notice of copyright.

The college reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order will involve violation of the copyright law. Further information about the copyright law and about college policies governing copying for classroom use may be obtained from campus head librarians.

COURSE OUTLINES 

Instructors must prepare course outlines for each assigned course. Each course outline should specify how the instructor will teach the course to comply with its description in the college catalog. Course outlines must be distributed to every student, preferably during the first week of classes since they establish student responsibilities for assignments, attendance, and requirements for papers, examinations, and projects. Course outlines must also include a detailed weekly outline of topics to be covered during the semester.

Course objectives should be clear, appropriate to the course, and formulated in behavioral terms. The instructorís attendance policy should be clear and in agreement with the official college attendance policy as outlined in the college catalog. Grading criteria should be precise and expressed in quantitative terms.

Individual course outlines of the same course should have standardized course objectives and standardized content. In instances where committees in a discipline prepare syllabi, all instructors teaching the same course should follow the approved syllabi. This is especially true of courses that are prerequisites to other courses in a particular discipline. Since course outlines are college documents being disseminated to the public, they should always be neat, error free and professional looking.

Both day and evening faculty should prepare course outlines under the guidance of their academic chairs or assistant academic chairs. After review and approval, copies should be forwarded to the appropriate administrator. A copy of each course outline should be filed in the campus library so that bibliographic materials may be made available to students in the course. Please refer to the sample course outline for further clarification.

DISRUPTIVE STUDENT BEHAVIOR 

A faculty member may ask a student to leave class for a day if the student is disruptive. However, the student must be readmitted to class pending an official complaint and disciplinary hearing.

The term "disruptive" or "disruptive behavior" includes but is not limited to physical violence or abuse of any person or property on college-owned or controlled property, or at a college-sponsored or supervised function; conduct which threatens or endangers the health or safety of any person; deliberate interference with academic freedom and freedoms of speech, including not only disruption of a class, but also interference with the freedom of any speaker invited by any segment of the college community to express his/her views; forcible interference with the freedom of movement of any member or guest of the college; blocking of entranceways to buildings, rooms or sections of buildings, or hallways, or stairways, in such fashion that people find it difficult or impossible to pass; blocking of vehicular traffic; noise making, or other physical behavior which is so distracting that it is difficult or impossible to conduct a class, a meeting, or any other authorized event; congregating in such a fashion as to create a situation which could endanger life or property; incitement to or encouragement of any of the above-mentioned actions, or to other violations of college policy which could result in such actions, whether orally or through written materials or pictures.

Contact the Campus Security office (Ammerman 451-4242, Grant 851-6777, East 548-2573) for:

  • life-threatening emergencies
  • acts or serious threats of violence
  • abuse of college property
  • theft of college property or services

Contact the Campus Dean of Students for:

  • extremely disruptive classroom behavior
  • interference with a faculty memberís or studentís right to speak
  • academic dishonesty

CLASSROOM DISRUPTION PREVENTION AND RESOLUTION 

Disruptive Behavior
The term disruptive behavior is defined in the Student Code of Conduct as:

  1. any behavior that could endanger life or property
  2. behavior that interferes with the maintenance of an atmosphere that is conducive to academic pursuit
  3. conduct that disrupts any authorized or sponsored college event
  4. lewd or indecent conduct
  5. the blocking of an entrance, exit, or access to any college facility, area, road, stairway and/or walkway
  6. behavior that causes a material disruption to either academic endeavors or the administrative operation of the college

In general, classroom disruption generally refers to behavior a reasonable person would view as substantially or repeatedly interfering with the conduct of a class.

Most Common Disruptive Behaviors
The most common classroom disruptive behaviors include:

  1. students who may intimidate or harass the professor
  2. students who may badger the professor with questions with the intent to interrupt lectures and gain attention to themselves
  3. students who routinely enter class late or depart early or repeatedly talk in class without being called upon
  4. students who either threaten a professor, participate in a physical display of anger, or verbally abuse a faculty member

Faculty Rights
Suffolk County Community College respects the right of faculty to teach and students to learn. To ensure these rights, faculty members have the prerogative:
  1. to establish and implement academic standards
  2. to establish and enforce reasonable behavior standards in each class
  3. to remove a student from a class for one class meeting, and, in those cases where the continued presence of the student poses a substantial threat or would be disruptive to the class, request that the Dean of Student Services impose an interim suspension pending a disciplinary hearing.

Preventing Classroom Disruption
  1. Identify possible issues that may arise in the class and address them in the course outline or syllabi. These issues might include attendance policy, academic integrity policy, grading policies and how to engage in civil discussion even when there are passionate disagreements.
  2. Set the tone of the class during the first class meeting. Discuss all expectations regarding the class and behavior.
  3. Serve as a role model for expected behavior. Faculty members who use inappropriate language in class should not be surprised if students follow their example.
  4. Be aware of different campus resources to utilize when problems occur. These include the Counseling Center, Health Services, Student Support Services, the Office of the Dean of Faculty and the Office of the Dean of Student Services.
  5. Document incidents "for the record" even for minor incidents. This may be important at a later date to show a pattern of behavior and any attempts to address the issues.
  6. Discuss incidents with the academic chair.

Dealing with Disruptions
  1. Inappropriate behavior needs to be addressed during the initial incident. One can simply ask the student to remain after class when the behavior can be addressed, then documented. Remain calm and try to calm the student. Listen to what is being said and acknowledge the individual's feelings.
  2. If appropriate, one can remove the student from the crisis. Ask the student to step into the hallway or as a last resort, direct the student to leave the class.
  3. If the student does not respond to requests to calm down, you may need to state in class that the student's behavior is not acceptable. Do NOT let the behavior to continue.
  4. Should the student continue to disrupt the class after efforts have been made to address the situation, faculty may call Public Safety to have the student escorted from the class.
  5. Report the incident to the Office of the Dean of Student Services as soon as possible after the incident. Be sure to document the incident, forwarding the document to the Dean of Student Services as soon as possible.

Documentation of Incident
Incident ocumentation should include the following:
  • the date, time and location of the incident
  • description what occurred and what was said
  • identity of persons involved, including witnesses
  • thorough, specific details
Documentation should exclude judgmental or diagnostic language.

College Procedures for Classroom Disruptions
A faculty member may bring charges of misconduct against a student for disruptive behavior. College policy dictates that allegations of student misconduct will be adjudicated through the use of the Student Code of Conduct. Please refer to the Student Code of Conduct and Student Judicial Process for a comprehensive description of policies and procedures related to student behavioral issues.

Time Frame for a Student Judicial Case
Most incidents of disruptive behavior can be handled quickly by way of an informal resolution between the student and the faculty member. Should the incident be forwarded to the Office of the Dean of Student Services with the request that the student be required to participate in the Student Judicial Process, the process can take up to ten business days to be adjudicated. College community members are encouraged to refer to the Student Judicial Process as outlined in the Student Handbook for details regarding the process.

Questions and Assistance
For assistance, contact one of the following offices:
The Office of the Dean of Student Services
The Vice President for Academic and Student Affairs
The Office of the Campus Dean

The Suffolk County Community College Student Code of Conduct is contained in the Student Handbook, paper copies of which may be obtained from the Dean of Studentsí Office on any campus.

FIELD TRIPS 

To enrich the learning experiences of students, instructors are encouraged to make use of the many resources available in the Long Island and New York metropolitan area. Concerts, theater, opera performances, visits to museums, courts, governmental and business facilities may enhance studentsí understanding and appreciation of course material.

The Office of Student Activities should be contacted for information concerning field trips sponsored by clubs and organizations. For information concerning field trips organized by faculty as an integral part of instructional activity, faculty members should contact assistant deans in the areas of study related to their planned field trips or the dean of faculty on the appropriate campus. Appropriate support staff should be informed of the particulars of the field trip so that participants can be contacted for emergency messages if necessary. Students participating in authorized off-campus trips are responsible for all materials covered in classes during their absences. Where transportation is required, only adequately insured common carriers are to be used.

GRADING SYSTEM 

Students can access their grades at My SCCC by typing their username sand passwords. The instructorís analysis of each studentís academic achievement will be recorded as a letter grade in accordance with the grading system outlined in the college catalog.

FINAL GRADES 

The final mark in a course should reflect the instructorís judgment of the studentís performance and be supported by such evidence as class work, tests, reports, and projects. Criteria used to determine student final grades should correspond to information listed in the course outline under grading policy and student requirements for completion of course.

Final grade rosters can be found at the Faculty Web Access page. All faculty members, including those teaching at college extension sites, must submit their final grade rosters via the Faculty Web Access and follow instructions on the information provided on the roster pages. Final grade rosters must be submitted online in a timely fashion. Faculty who fail to adhere to the submission deadline must submit rosters in person to the campus Office of the Registrar.

FINAL GRADES 

All requests for grade changes must be made within two years of completion of a course. The dean of faculty must review any exception to this policy. If an instructor wishes to change a studentís grade, the instructor must submit a change of grade form in person to the campus registrar.

GUEST SPEAKERS 

If an instructor wishes to invite someone other than a member of the college faculty to speak to a class, prior approval should be obtained from the Office of the Dean of Faculty. The faculty member is required to be in attendance with the guest speaker.

ROOM CHANGES 

Instances have arisen where emergency messages to students or instructors have gone undelivered because instructors have changed the location of their classes without proper notification. Instructors may not move classes arbitrarily from one classroom to another. If a change to accommodate a student with special needs or some other circumstance makes a move necessary, approval must be received from the Office of the Dean of Faculty before the change is made. The appropriate assistant dean and support staff should be informed of the move so that faculty members and students can be contacted if necessary.

USE OF COLLEGE FACILITIES 

All campus facilities scheduled for student activities (such as clubs and organizations) must be scheduled under the supervision of the dean of students through the Office of the Director of Campus Activities. The use of facilities by outside groups must be scheduled through the Office of the Executive Dean.

STUDENT ATTENDANCE 

The college expects that each student will exercise personal responsibility with regard to class attendance. All students are expected to attend every class session of each course for which they are registered. Students are responsible for class whether or not they are in attendance. In the college catalog and Student Handbook, the college defines excessive absence or lateness as more than the equivalent of one week of class meetings during the semester. Excessive absence or lateness may lead to failure in a course or removal from the class roster.

An instructor may remove a student from the class roster at any time when, in the judgment of the instructor, absences have been excessive or when other valid reasons exist.

STUDENT WITHDRAWAL FROM A COURSE 

A student may withdraw from a course and receive a grade of W any time up to the mid-point of the semester or term. After the mid-point, the grade awarded will be at the discretion of the instructor. If a student wishes to withdraw after the end of the refund period (the third week), the student must receive a signature from the instructor using the Course Withdrawal form. The specific dates for refund eligibility for all sessions are available at campus Business Offices.

Official withdrawal from the college means that a student voluntarily separates himself or herself from the college by dropping all courses at any time during the academic term. In order to officially withdraw, the student must properly notify the campus Registrarís Office using the Withdrawal from College form. If a student officially withdraws from the college prior to the end of the refund period, the studentís academic record will be clear of any courses for which the student was registered.

If a student officially withdraws from the college after the refund period but before the mid-semester date specified in the academic calendar, the studentís academic record will show all courses for which he or she registered along with a grade of W for each course. The official withdrawal will be noted on the studentís academic record. In addition, withdrawal from a course is considered a non-successful course attempt for purposes of financial aid satisfactory progress requirements.

TESTS AND FINAL EXAMINATIONS

Tests should be administered early in the semester so students will be able to judge their progress and so instructors can determine the effectiveness of their communication with students. Too frequently a substantial portion of a semester is allowed to pass before an examination or other evaluative experience is given to students. Students should be tested and notified of their progress before mid-semester so they may have the option to withdraw from the course without penalty.

Final examinations should be administered during regularly scheduled class periods in the final week of the semester. Regardless of the date on which a final examination is held, or if no examination is scheduled, all classes must meet through the last scheduled day of classes as shown in the academic calendar. Graded final exams must be kept at least to the end of the first four weeks of the following semester so that students may have access to review their exams after returning to college.

TEXTBOOK SELECTION 

Instructors are responsible for recommending textbooks and other materials to be used in classes. The appropriate area administrator, academic chair or assistant academic chair supervises textbook selection. Based on the recommendation of faculty members, the area administrator compiles a list of all textbooks, required supplementary readings, and other materials and forwards the list to the campus bookstore.

If a faculty member writes texts and other materials for classroom use and requires them for student purchase, these texts must be reviewed annually, prior to student purchase, by a committee of at least three faculty members appointed by the area academic chair. In those cases where the materials have been developed by the academic chair, the area dean of faculty or, where appropriate, the area assistant dean will appoint the committee members. If the committee judges the materials to be inappropriate, students will not be required to purchase the materials.